Cobrief uses information about your company to know which bids you should see. The first time you register an account in Cobrief, you therefore choose which company to register, and Cobrief will make suggestions as to what we should show you. We call these service areas, and they are a collection of procurement codes (CPV codes) that we know many procurers use within your service.

You can also share a public Cobrief link to a tender with someone who is not signed in. They can see the brief and key information about the competition, but need to register to ask their own AI questions, see the relevance score, or continue working in the bid room.

Your company gets its own pipeline where all relevant tenders are collected and followed from first match to final result. In the left sidebar, you will find these stages:

When you find a relevant tender in the inbox, move it through the pipeline by clicking "Move to evaluation" or "Mark as Go". If you want to remove a tender from the inbox, click "Hide" or "Mark as No-go".

Tenders in No-go and Hidden are not gone. You can always open them again from the sidebar and move them back into the pipeline.

If you want to clear many irrelevant matches at once, open the ⋯ menu next to Inbox in the sidebar and choose "Empty inbox". Cobrief hides all tenders in the inbox. The action cannot be undone, but you can find the tenders again under Hidden.

At the top of the page, you can switch between three view modes:

At the top right of each tender, you will find the relevance score. This score tells you how well the tender matches the company's tender search.

Go to Search in the main menu when you want to look more broadly than the Pipeline filter. Here you can search notices and switch between card view and list view.

In list view, you can see Status (where the tender sits in your pipeline) and Winners for competitions where an award has been registered. You can also filter by deadline status, publication date, competition type, delivery location, and My items.

Saved searches with email alerts are set up from here. See Set up tender alerts for a step-by-step guide.

Get information about new bids as soon as they are announced by setting up bid notifications. By default, the person who registered in Cobrief receives bid notifications by e-mail once every weekday. You can adjust this by clicking on "Notifications" in the company menu.

To add more e-mails to the notifications, you can create a new notification.

When you have created a new notification, you can delete the old one to avoid being notified twice.

Click Agent in the left-hand menu to chat with Cobrief AI. The agent can summarize a competition, find requirements and deadlines in the tender documents, compare tenders against previous answers you have uploaded to the Library, and automatically set up the bid structure for a tender you have marked as "Go". You can also attach files directly in the chat to ask questions about them. If the agent suggests changing the workspace search profile, "Approval required: Search profile" appears. An Administrator must choose "Approve" or "Reject" before the change is saved.

If you want full control over your bid search, you can click on the company name and select "Search Overview".

From here you can customize the following filters:

All the filters from 1-4 will affect the relevance score the bid receives, both their specificity and the number of matches. With this filter you can only be notified about bids that have a certain score.

The two most important filters are CPV-codes (1) and keywords (2).

From CPV-codes you can search for specific codes, and the matches will be highlighted. CPV-codes are built up in a tree structure, where the number of letters in the code says how specific the code is. In general, the codes at the top of the tree will give the most hits and thus also the most noise.

When you select CPV-codes, Cobrief will suggest other codes that are often used by procurers together with the code you selected. This is a good way to find new relevant codes for your company.

At the bottom next to the save button, you can see the number of hits your search will give, which is often a good indication of whether your search is too narrow or too broad. It is recommended to have between 5 and 20 hits a week, depending on how large an area you deliver to.

Tip: Look at the change in the number of weekly hits when you select a code to avoid overly broad CPV-Codes.

The notices do not always have the most correct CPV-Codes, and it is therefore useful to use keywords to ensure that you are still notified about the bids. In addition, the keywords will have a positive effect on the relevance score, which is very useful if you use a filter on relevance score as well.

You will find the keywords by clicking on "Keywords" in the menu on the left.

From here, Cobrief suggests relevant keywords based on the CPV-Codes you have chosen, but you can also enter your own keywords by typing in the text field and pressing "Add".

It is recommended to choose keywords that are industry-specific, so that you avoid notifications across all industries.

Examples of good codes in this example are "marketing", "graphic design", "visual identity" and "typography", while bad examples could be "management", "consultation" and "advisory".

It is difficult to get a perfect bid search from the start, so this is something you can do continuously the first time you use Cobrief. We recommend doing this via the relevance scores.

If you see a bid that is not relevant, click on the relevance score at the top right of the card and remove the code that matched the bid. From there you can see all the competitions that will be removed from your search by removing that code.

This also applies to bids that are relevant but have a low score. Then you can click on the relevance score to see which codes the procurer has chosen that you do not have in your search, and add them by pressing the plus button.

Cobrief will also suggest codes you can remove as you hide bids, so that you can easily remove noise when you empty your inbox.