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🔐 How do I download the competition basis?

How to download tender documents from the buyer's portal and upload them to Cobrief.

Written by Yoki Kahsay

Download the competition basis

Here you can see how to download the competition basis from the buyer's portal and upload it to Cobrief.

Cobrief fetches the competition basis automatically from Artifik, Mercell, TendSign, EU-Supply, and Hyyr when the documents are available. Open the tender, and Cobrief fetches the documents and starts the evaluation automatically. You do not need to follow the manual steps below.

Document support for Finnish tenders

Cobrief gets Finnish notices from HILMA and TED. Whether we can fetch the procurement documents automatically depends on the portal used by the contracting authority.

  • If the documents are publicly available in EU-Supply, Mercell, TendSign, Artifik or Hyyr, Cobrief tries to fetch them automatically.

  • Tarjouspalvelu, also known as Cloudia, usually requires you to sign in yourself. Open the portal link from the tender and download the ZIP file.

  • You need to download documents that are only available in HILMA or EU eSubmission yourself, then upload them to Cobrief.

If the documents are missing

  1. Open the link to the competition basis on the tender.

  2. Download the documents from the buyer's portal. Include attachments, price sheets and any structured requirements documents.

  3. Return to Cobrief and upload the files in the competition basis upload field.

  4. Check the file list. Cobrief starts the evaluation when the upload is complete.

Here is how to download documents manually from the different portals:

Mercell

If you register a free user in Mercell, you can click "Download the competition documents in Mercell" to get the entire basis as a single zip file.

To download without a free user in Mercell, follow the steps below:

  1. Choose "Public download link (no login required)".

  2. Go to the bottom of the page and click on one of the files you want to download.

  3. The page will now reload, and a "Download only" button will appear at the bottom of the page; click on this.

  4. The page will reload again, and you can now click on each individual file to download them. Note: it is important that you download everything from both "Files" and "System-generated files".

See also the separate Mercell guide.

TendSign

  1. Click on "Basis".

  2. If you are sent to a sign-in page, choose "Click here to view the announcement anonymously".

  3. Download all documents under "Structured documents" (1) and the rest of the attached documents (2). Important: "All attached documents" does not contain the documents from "Structured documents", so everything must be downloaded.

See also the separate TendSign guide.

EU-Supply

The EU-Supply page has several variants. If you go straight into the document list, skip to step 3.

If file names appear without download links or file sizes, sign in and express interest before EU-Supply makes the documents available. See the separate guide below.

  1. If it looks like the image below, you first need to click "Competition details".

  2. On the next page, at the bottom, look for a "Documents" link under "Additional information". Click on this.

  3. You will now reach the document overview, where you can click on each individual file to download them.

See also the separate EU-Supply guide.

Artifik

For Artifik, open the competition using the link in Cobrief and download the documents there.

Hyyr

Cobrief normally fetches the attachments and printable PDF automatically from public tenders in Hyyr. If the documents are missing, open the Hyyr link from the tender and download them manually.

Ivalua

Follow the Ivalua guide if the documents are hosted there.

Always check the competition basis and any later clarifications in the buyer's portal before submitting.

Can't get the documents? Send us the tender link in the chat so we can help.

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